Name: Chester Art Beat Community Interest Company (CIC)
Type of Information We Collect
We currently collect and process the following information:
- Website usage (chesterartbeat.co.uk and the alias www.thechesterartbeat.co.uk)
- Personal details and application data entered on to paper forms for venues and artists when they book with us
- Details like name and email address when entered into forms on websites
How we Collect Personal Information and Why we Collect It
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- Providing information for booking a place as an artist or as a venue.
- Enhancing user experience on website.
- Collecting information for you to get in touch with us.
We use the information that you have given us in order to:
- Run our event and keep the public safe.
- Contacting people who have entered relevant information on a contact form on the website.
- Maintain our records for accounting and keeping track of things like invoices.
We do not share information with any parties outside of our organisation.
Under General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent. You are able to remove your consent at any time. You can do this by contacting us at email@example.com.
- We have a legal obligation.
- We have a legitimate interest.
How we Store Personal Information
Your information is securely stored on our website, email system, computers and paper forms.
We keep information filled in on paper forms by artists and venues for 10 years. Any information stored on paper is destroyed by shredding.
We keep contact information entered into website forms using our email system, which is secured using a strong password. Emails will normally be deleted 2 years, or maybe sooner, after the last contact.
Your Data Protection Rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at firstname.lastname@example.org.
How to Complain
If you have any concerns about our use of your personal information, you can make a complaint to us at email@example.com
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO Website: https://www.ico.org.uk
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